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I attended Closer to the Sun in the past – When can I make a reservation?

• The Returning Guest Pre-sale will take place on May 6th.
• One Pre-sale password will allow you to book one room.
• Pre-sale passwords for returning guests are non-transferable and can only be redeemed by the password holder.
• Every guest who has attended Closer to the Sun in the past will receive an that will allow them to book a room during the Returning Guest Pre-sale.
• If you are a returning guest and have not received an email by 12pm ET on May 2nd, please check your spam and promo folders before contacting the Travel Team.
• ☀️The more Closer to the Sun trips you’ve attended, the earlier your booking time will be.☀️
• Receiving access to the Pre-sale does not guarantee a room will be available – more Pre-sale passwords are sent out than rooms are available.
• Pre-sale passwords remain active until the Public On Sale begins.

I’ve never been to Closer to the Sun – When can I make a reservation?

• If any rooms remain after the Pre-sale, there will be a Public On Sale on May 7 , 2024 at 1pm ET.
• You will not need a password to book during the Public On Sale.
• Learn more about how to get started below.

Getting Started – What is a Cloud 9 Account & why do I need one?

• A Cloud 9 Account is your personal profile, a hub for all your Cloud 9 reservations, and a place to manage your current trip.
• You will need a Cloud 9 Account in order to book a reservation. Everyone attending needs a Cloud 9 Account in order to be officially added to the reservation, make payments, and check in to the event.
• You can manage your reservation by providing flight details, making payments, adding or changing your guest(s), and so much more through your account.
• You will also find tons of information about your reservation with instructions and details on changing / adding guests, purchasing travel insurance, and the Event’s Terms & Conditions.

How much does it cost to make a reservation?

• Packages are priced per person and in USD.
• A $250 non-refundable deposit ($500 if booking Two Bedroom Suite) per person is required to reserve a room.
  • This deposit goes towards the total cost of your reservation.
• Initial deposits must be paid by Credit Card. We accept Visa, MasterCard, Discover, and American Express.

Can I split the cost with my roommate?

• At the time of booking, there will be an option to have 100% financial responsibility or split the financial responsibility with your guest(s).
• If splitting financial responsibility, the Lead Guest will first need to pay their deposit to make the reservation.
• Following immediately after, the additional guest(s) of the reservation will need to log into their Cloud 9 Account(s) to supply the remaining deposit(s) to confirm the reservation.
  • Deposits must be paid within 24 hours or the reservation is subject to cancellation.
• Financial responsibility can also be split after the reservation is booked by contacting the Travel Team via email.

What are the payment plan options?

You can either pay in full or enroll in our automatic monthly payment plan. You will have five monthly payments processed on the 19th of each month starting in June and ending in October.

• A one-time $25 payment plan fee will  be added to your initial deposit payment for joining the payment plan.
• If we do not receive your payment after the 48 hour grace period, you will be assessed a $35 declined payment fee.
• Initial deposits and subsequent payments must be paid by Credit Card.

What if I have accessibility needs?

• If you require special needs support, first floor accommodations due to mobility issues, or additional assistance, please contact the Accessibility Coordinator.
• Make sure you have notes of your mobility / medical conditions in your Cloud 9 Account and in the Preferences section of your reservation.
• If you require accommodations for specific ADA needs, please be sure to book a room at Hard Rock Riviera Maya. 
• For booking accommodations with specific ADA amenities in the room (such as toilet height, bed height, door widths, roll in shower) you should book a Deluxe Gold room with King bed and contact the Accessibility Coordinator.